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Posted November 2005

Smoke-free Campus Initiative
Sample Human Resources Policy

SUBJECT: SMOKE-FREE CAMPUS

FROM: HUMAN RESOURCES

DISTRIBUTION: ALL DEPARTMENTS AND MEDICAL STAFF

PURPOSE:

[Enter hospital name] is committed to the promotion of quality health care, which includes the prevention of disease. With this commitment comes the responsibility of providing a safe and healthy environment. To establish and maintain the safest possible environment in which to deliver such care, [enter hospital name] campus buildings, property, parking lots and operated vehicles are tobacco-free. [enter hospital name] is dedicated to maintaining a smoke-free campus environment. This policy is established to minimize adverse health effects to patients, visitors, physicians, volunteers and employees; to reduce risk of fire for all of the above; to promote health and serve as a community role model; and to enhance employee productivity and reduce healthcare costs.

POLICY:

Effective ________, [enter hospital name] will be a Smoke-Free campus. This policy applies to all tobacco products including cigarettes, cigars, pipes, herbal tobacco products and chewing tobacco, none of which will be sold on campus or at any facility owned, leased or operated by the [enter hospital name].

Smoking is prohibited in all facilities used by the hospital including leased buildings, vehicle spaces, parking garages, and hospital owned, leased or operated vehicles. Smoking is prohibited anywhere on the hospital campus, including within personal vehicles parked on [enter hospital name] property. There are no designated smoking areas on the campus.

This policy applies to all colleagues, patients, medical staff, students, contracted personnel, auxillans, volunteers, visitors, vendors, and tenants of [enter hospital name].

IMPLEMENTATION AND DISCIPLINARY PROCEDURE:

Communication of the policy will be by signage at campus entrances, building entrances, parking areas and reminders from staff when necessary. Job applicants will be notified of the policy upon application.

This policy pertains to all persons while on the hospital campus. Employees, physicians or volunteers found to be in violation of this policy will subject to disciplinary action up to and including termination.

All staff will be responsible for the enforcement of this policy. Any colleague, patient or guest violating the smoke-free policy will be asked by a fellow colleague, a member of management or a security officer to discontinue using their tobacco product. Supervisors are responsible for managing this policy within their respective work areas. The medical staff (progressing to Security and the Administrator On-Call) is responsible for upholding this policy in all patient areas.

[Enter hospital name] will assist with compliance by sponsoring smoking cessation programs and providing smoking cessation education materials to assist staff in overcoming their reliance on and addiction to nicotine.

If you have any questions about the Smoke-Free Campus Initiative or the tool kit materials, please feel free to contact Gary L. Drain, Human Resources, at 312-906-6026 or Liz Leonard, Public Affairs, at 312-906-6142.

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